Wedding Planning Checklist

9 to 12 Months

  • Announce Engagement
  • Select Wedding Date
  • Hire wedding consultant/coordinator
  • Determine type of wedding: location, theme, # of guests, formality, time of day
  • Determine budget and how expenses will be shared
  • Buy a binder to keep track of appointments & events
  • Develop a record keeping system for payments
  • Create an approximate number guest list
  • Decide if you will be inviting children or not
  • Select & reserve ceremony site
  • Select & book Tracy Jenkins Photography for wedding photography & set a date for your engagement shoot
  • Select & book reception location
  • Select & order bridal gown (if needed)
  • Determine color scheme
  • Obtain passports, visas, birth certificates, any documents needed for travel and/or marriage licenses

6 to 9 Months

  • Select & book caterer, if needed
  • Select & book Officiant (Minister, Priest, Rabbi, other)
  • Select wedding party
  • Give wedding party a list of their responsibilities
  • Select & buy attire for dress wearing wedding party members
  • Select & buy attire for mothers of the couple
  • Select & book ceremony musicians
  • Select & book live band or DJ for reception
  • Select & book videographer
  • Select & book florist
  • Register for your wedding gifts (this can be done sooner)

4 to 6 Months

  • Schedule fittings for custom made dresses
  • Arrange marriage prep-courses, if necessary
  • Reserve rental items
  • Finalize an A & B list of guests
  • Select & order invitations & other wedding stationery
  • Set date, time & location for rehearsal dinner
  • Select & book honeymoon night suite
  • Arrange accommodations for out-of-town guests
  • Start planning your honeymoon
  • Shop for your wedding gifts to each other
  • Shop for your wedding gifts for your wedding party
  • Shop for your wedding gifts for your parents
  • Buy shoes, lingerie & accessories
  • Buy shoes & accessories for the dress wearing wedding party members
  • Select & order wedding bands

2 to 4 Months

  • Take engagement pictures with Tracy Jenkins Photography
  • Select & order wedding cake
  • Order party favors
  • Select & order decorations
  • Purchase honeymoon attire & luggage
  • Select & book wedding day transportation
  • Start addressing your invitations
  • Plan activities for out-of-town guests (optional)
  • Go on trials & book wedding day hair & makeup
  • Send out your invitations
  • Select ceremony readers
  • Select ushers to seat your guests
  • Select guest book attendant
  • Get photography permit, if needed

6 to 8 Weeks

  • Record RSVPs & early wedding gifts
  • Record shower gifts & send thank-yous
  • Purchase ceremony & reception accessories: guest book, toasting glasses, ring pillow, etc.
  • Select & reserve suit wearing wedding party members attire
  • Mail invitations to rehearsal dinner
  • Select something old, new, borrowed, blue

2 to 6 Weeks

  • Finalize all food & beverages for wedding
  • Finalize all ceremony details with Officiant
  • Finalize all rehearsal arrangements
  • Finalize all floral arrangements
  • Final fittings
  • Make a wedding day itinerary & give a copy to your wedding party & vendors
  • Finalize all details with all your vendors
  • Decide order of receiving line & head table setting
  • Contact guests who haven’t replied
  • Pick up wedding rings
  • Visit reception site for floor plan & create reception seating plan
  • Give musicians a list of your music selections
  • Inform attendants when & where to pick up attire
  • Print out seating cards

1 Week

  • Give caterer/reception venue final tally of guests
  • Pack for your honeymoon
  • Wrap reception favors
  • Arrange mail collection while you are on honeymoon

Rehearsal Dinner

  • Drop all wedding accessories & decor off at ceremony & reception locations
  • Make sure you bring all gifts that will be handed out at dinner
  • Make sure you have all final payments in envelopes for wedding day
  • Pack over night bag for honeymoon suite
  • Make sure wedding party has their itinerary
  • Make sure the gentlemen have all the pieces of their suit or tux
  • Review VIP seating with ushers at ceremony location

Wedding Day!!

  • Eat breakfast
  • Pack anything remaining on your “To Bring” list in cars
  • Make sure Person of Honor or Best Person have the rings
  • Make sure you have your marriage license, photo permit & special Occasions Permit, if needed
  • Put your engagement ring on your right hand
  • Remember to take a moment to enjoy the details of the day you planned so long & hard for


Or View the Printable Version here!

Now that you have the list, let’s start planning! Check out the blog to see some local venues and imagine your day there!